Tasmanian Association of Laboratory Managers

www.talm.org.au

About Us

TALM is a professional association for all Laboratory Managers in Tasmania. Founded in 1974, its primary purpose is to provide an organised group to unite us. In doing this, we promote the interchange of ideas and methods, provide educational programs for professional growth and enrichment and attempt to enhance the status of Laboratory Managers.

We meet as a whole at least two times a year, we have a Midyear Conference and also an Annual General Meeting at the end of the year, at which we also have a workshop of some sort. Information and news are published in our Newsletters.

We encourage liaison with interstate Laboratory Manager organisations. Links to these can be found on our website.
Currently there are 24 independent school Laboratory Managers and 64 state school Laboratory Managers across Tasmania. About half of these are members of TALM. We warmly welcome new members. If you would like to become a member, please use the registration form on our membership page.

Ratified in accordance with the provisions of the 1974 constitution of the TALT by the annual general meeting of the Tasmanian Association of Laboratory Technicians
held at Zep’s café meeting rooms, Campbell Town
on
Monday 29 November 2010

THE CONSTITUTION

of the

TASMANIAN ASSOCIATION

of

LABORATORY MANAGERS

( TALM )

PREAMBLE

The Tasmanian Association of Laboratory Managers exists to serve the professional needs of a discreet occupational group which is dispersed throughout Tasmania’s independent and state schools.

In 2010 there were 25 independent school managers and 64 state managers filling 96 positions in 79 schools. These individuals were variously employed by nine distinct education sectors each of which had a unique system of governance and its own set of industrial award arrangements.

In 2010 there were three pertinent unions. The Independent Education Union representing independent school employees: The Australian Education Union and the Combined Public Service Union representing state employees.

Laboratory managers are a disparate group of individuals who work mainly in isolation. The Tasmanian Association of Laboratory Managers exists to facilitate peer collegiality and to unify laboratory managers into a recognisable cohort of professionals with a common purpose.

For optimum effectiveness the association will seek to conduct its affairs in an inclusive manner by engaging with all education sector laboratory managers, their employers and their unions.

OBJECTIVES

The association strategically promotes a model of the ideal school laboratory manager.

The association clearly articulates the proper location of the laboratory manager in a school staffing structure.

The association encourages and facilitates appropriate peer support for school laboratory managers.

The association provides or identifies high quality professional development opportunities and in-service training of relevance to school laboratory managers.

The association liaises with individual laboratory managers, their employers, their unions and all other state and national school science manager and teacher bodies about improving workplace conditions and industrial arrangements.


THE CONSTITUTION
OF
THE TASMANIAN ASSOCIATION OF LABORATORY MANAGERS

1 Name: The Tasmanian Association of Laboratory Managers or TALM.

2 Status: Unincorporated association.

3 Membership: a. Financial member: All science laboratory managers working in Tasmanian educational institutions are eligible to apply for financial membership of this association. Membership rights are contingent upon a paid up subscription.
b. Life member: Life membership is conferred on outstanding contributors from time to time. Life members who are working science managers have the same rights and opportunities as financial members.

4 Officers: a. A president, vice-presidents as required for the districts, treasurer and editor will be elected for one year at each annual general meeting*.

           b. The immediate past president is automatically an officer of the association.
  • The districts shall number no more than six and are determined by vote at the annual general meeting. A vice–president is not required for the district containing the president.
    **Casual vacancies may be filled by a presidential nominee for the term of that office.

5 Executive committee: The officers plus two other eligible members appointed by the president comprise the executive committee.

6 Sub committees: Convened by the president for the duration of a particular task.

7 Meetings: a. Annual general meeting: * held in the latter part of the calendar
year.
b. Special general meeting: * initiated by the president or called by
him or her within thirty days of the receipt of a written petition from
at least twenty eligible members.

                  c. Executive committee meeting: held as required.                 

                   d. Sub-committees: will schedule meetings as they see fit. 

                   e. The president ** will chair all meetings and appoint a minutes    
                       secretary for each meeting. The minutes of each meeting will be
                       written up and ratified by the chair of that meeting within two 
                       weeks of the meeting. The chair will then immediately pass a copy
                       to the president who will ensure that  the ratified minutes
                       of executive and general meetings are published in the next
                       edition of the association’s newsletter.


* General meetings shall be called by a written notice e-mailed or
posted to all eligible members at least thirty days prior to the
the meeting date and setting out all of the notices of motion which
shall be dealt with at that meeting.

                       ** When the president is unable to chair a meeting he or she will 
                        nominate in order of precedence one of the officers, a committee
                        member or a selected eligible member to be the chair.

8 Quorums: a. Executive committee – four executive committee members.
b. General meetings – fifteen eligible members.

9 Business year a. The annual cycle for the term of elected officers and the
. payment of subscriptions will be from 1 January to 31
December.

                         b. Newly elected officers will begin their term on 1 January of 
                            the year following their election.    

10 Voting: a. Financial members and currently employed life members of the
association have sole voting rights at general meetings.
.
b. The form of the vote will be determined by the chair of
the day.

                         c. The election of officers and the passage of motions will 
                             be carried by a simple majority except where a specific 
                            majority is stipulated.  

                         d. In the event of a tied vote the chair may exercise a 
                             casting vote.

11 Amending the constitution: a. Amendments to the constitution may be proposed by the executive committee or by a petition of at least twenty eligible members.

b. Proposed changes will be framed as a notice of motion to the next annual general meeting.

12 Winding up the association: a. In the event of the dissolution of the association by a vote in favour from more than two thirds of the eligible members at a general meeting called for that purpose the association will cease to exist at the time the motion is carried.

b. The subsequent and final act of the executive will be to disburse all of the assets of the association.

Appendix I: Principal duties of the officers.

The president: a. Provide leadership and guidance to the association.

                       b. Call meetings and chair them.

                       c. Create and discharge sub-committees.

                       d. Speak authoritatively on behalf of the association.                          .

                       e. Present a report to the annual general meeting.

                        f. Nominate life members at the annual general meeting

The vice- president: a. Act for the president in absentia.

                                b. Maintain contact with local managers.

                                c. Advise the executive of changes to local school manager       
                                    postings.

                                d. Coordinate local area professional and social activities.

The treasurer: a. Receive money.

                       b. Open, close and operate appropriate bank accounts with approval        
                           from the executive.

                       c. Pay accounts approved by the president or the executive.

                       d. Prepare a financial report and present it at the annual
                           general meeting.

The editor: a. Prepare and publish a regular newsletter for laboratory managers.

                     b. Publish the minutes of every general meeting.

The immediate past president: a. Serve as an officer and a member of the executive
committee.

                                                  b. Provide continuity to the operations of the 
                                                      executive committee.

page 3

Appendix II: Principal duties of the committees.

Executive committee: a. Manage the business of the association.

                                         b. Manage the finances of the association.

                                         c. Process applications for membership.

                                         d. Report to the members.

Sub-committees: a. Carry out a task assigned by the president.

                                         b. Report to the president.

Appendix III: Principal duties of the members.

Financial member: a. Enjoy the full membership rights of .
the association whilst ever they remain
solvent.

                                              b. Be mindful that they refrain from bringing the  
                                                  association into disrepute upon pain of dismissal.

Life member: a. Enjoy the full membership rights of the association whilst ever they are employed as a school laboratory manager. Retain their life membership status for as long as they shall live.

                     b. Pay no annual subscription. 

                     c. Be mindful that they refrain from bringing the association into
                         disrepute upon pain of dismissal.

page 4

Appendix IV: Scope of the meetings

Executive committee meeting a. Conduct all the general business of the
association.

Annual general meeting a. Receive the president’s report.

                                           b. Receive the treasurer’s report.

                                           c. Set the annual subscription for the next business year.

                                           d. Elect the officers for the next business year.                         

.
e. Deal with properly advanced notices of motion.

                                            f. Refer any other business appropriately.

Special general meeting a. Deal with properly advanced notices of motion.

                                             b. Refer any other business appropriately.

Sub-committee meeting a. Attend to the set task.

                                             b. Report to the president when required to do so.

Appendix V: Meeting protocol

a. The conduct of all meetings will be informed by standard meeting procedures as outlined in Roberts Rules of Order, Newly Revised 10th edition 2000.

b. The chair will ultimately refer any point of order to this authority for a resolution.

c. This notwithstanding a small association like the Tasmanian Association of Laboratory Managers can allow a certain level of informality in its proceedings in order to facilitate the efficient conduct of affairs.

d. For an informal process to work properly it is necessary that goodwill and appropriate outcomes are attained and maintained.

e. A reversion to formal meeting procedures should occur if there is disquiet.

Appendix VI: The meanings of words

The meaning of any word contained anywhere in this document is that given by the Oxford English Dictionary